Society Rules
1. That this society be called The Old Whitgiftian Golf Society and membership of the society shall be open to the former pupils of the School, parents of pupils or former pupils, and current or former members of staff. The objects of the society are to arrange golf days and related social activity for members, to participate in and support the Halford Hewitt and similar competitions, and to promote golf at Whitgift School and amongst the wider Whitgift community.
2.
a. That the general management of the Society be vested in the Committee consisting of the Officers and at least four other members. Four members shall form a quorum. The Officers shall comprise the President, the Captain, the Vice Captain (when appointed), the Treasurer and the Secretary.
b. That the Committee shall have the power to co-opt additional members as required. These members shall have the power to vote.
c. That Officers except the Treasurer and the Secretary shall retire at the end of their term. The Treasurer and the Secretary shall retire annually but be eligible for re-election. Any Officer past or present shall be eligible for the office of President, as will any member who has the unanimous support of the Committee.
d. The President shall be appointed for three years, the Captain shall be appointed for two years, the Treasurer and the Secretary, and members of the Committee, on a one year basis.
e. The immediate Past Captain shall be a member of the Committee for a further two years, but then retire unless appointed in another capacity.
3. The candidates for election as Officers or as members of the Committee may be nominated by any two members giving notice in writing to the Secretary 21 days before the annual general meeting. Members willing to serve on the Committee are invited to make themselves known to the Secretary.
4. That the candidates for election to the Society must complete the application form and be approved by the Committee.
5. That the annual general meeting of the Society be held in March or April for the election of Officers and the Committee, presentation of accounts, and general business.
6.
a. That the annual subscription shall be £20 payable on the 1st January each year – former pupils under the age of 21 years may become members at an annual subscription of £1;
b. That no member whose subscription is unpaid may compete for any Society trophy or represent the Society in matches or competitions.
c. That the Committee, at their discretion, may cancel the membership of anyone whose subscription is unpaid after 1st July, and of anyone whose behaviour is found to bring the Society into disrepute.
7. That no rule of the Society be repealed or altered and that no new rule be adopted except in a general meeting of the Society. Due notice in writing of such alterations and/or additions must be made to the Secretary not later than 31st December each year. The Secretary shall give notice of such alterations and/or additions to the members 14 days before the date of the general meeting.
8. That 14 days’ notice by given of the calling of any general meeting; an extraordinary meeting may be called by the application to the Secretary in writing by the Committee or by no less than 10 members.
9. That the rules of golf shall be those adopted from time to time by the Royal and Ancient Golf Club of St Andrews subject to the local rules of the course upon which any competition is being played, and subject to any rules adopted and notified to members in advance for a particular meeting.
10. That competitions and matches shall be held at such times and played for such prizes and under such conditions as the Committee shall determine. Guests are welcome at Society meetings and can win prizes but do not qualify to win any trophy.
11. That all competitors shall declare at each meeting their lowest handicap at any Club. The Committee shall have the right to adjust members’ handicaps and allot Society handicaps as and when occasion arises.
12. That in the event of a tie the winner thereof shall be the one having the best score over the last nine holes (always holes 10-18 on the scorecard); in the event of a further tie over the last six holes, then three holes and finally on the last hole. In the event of a still further tie, the winner shall be at the nomination of the Committee present, whose decision shall be final.
13. Voting in Committee or in general meetings shall be decided by means of a simple majority of paid-up members, unless otherwise specified in these rules, and where there is no majority, by means of a casting vote by the Chair of the meeting concerned.
14. Any matter not covered by these Rules shall be determined as necessary by the Committee.
